Therefore, a job specification is the listing of minimum levels of qualification, skills, and abilities that an incumbent must possess in order to perform the required task properly. It clarifies what employees are supposed to do if selected for that particular job opening. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment – for example it can help with induction and training. Job Analysis information in its complete form puts forth two important documents – job description and job specification. It specifies the physical, psychological, personal, social, and behavioral characteristics of each job-holder. A job specification outlines specific traits a person needs to do the job. It also covers sub tasks, essential functions and detailed job duties. Purposes of Specifications Purpose of specification is to highlight the necessary information which cannot be obtained from drawing. Job Specification specifies information about the skills or qualities required fordoing the job. Described on the basis of job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. some of these are discussed below – Laboratory Assistant. An individual possessing the minimum qualities specified in a job specification statement can perform the job more effectively than individual lacking them. Job description includes basic job-related data that is useful to advertise a specific job and attract a pool of talent. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. It is necessary to define them accurately in order to fit the right person at the right place and at the right time. Job seekers generally respond to a particular job after reading to a job specification. It involves huge amount of details such as what an employee needs to do, how it is to be done and what are the performance standards, etc. Unless and until the description is clear, one cannot find the right person to suit the post. The job description should detail the purpose, tasks and responsibilities of the job. Job specification helps in the recruitment & selection process, evaluating the performance of employees and in their appraisal & promotion. The Purpose of Job Descriptions “The purpose is to ensure that you’re hiring the right people to fill the right positions.” Mary Anne Kennedy told us in a recent BLR webinar. Job description and job specification are two integral parts of job analysis. Any job vacancy can not be filled until and unless HR manager has these two sets of data. The purpose of job description and job specification are to create effective job advertisements that can reach relevant and talented candidates. It helps recruiting the team of an organization to understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. Some employee specialists suggest that job descriptions are not necessarily useful. A job description contains the following components: job title, job purpose, job duties and responsibilities, required qualifications, preferred qualifications and working conditions. The main purpose of any job descriptionis to outline the main duties and responsibilities that are involved in a particular job. Job description and Job specification practices are different in varies areas of work. Writing them clearly and accurately helps organization and workers cope with many challenges while onboard. Privacy Policy, Similar Articles Under - Job Analysis & Design, Planning and Implementing Successful Job Rotation, Importance of Job Rotation, Enrichment and Enlargement in Career Growth, How Smart Job Rotation Policies Can Enhance Organizational and Employee Effectiveness. Additional information is often requested in order that one document can fulfil the needs of several processes, such as: recruitment and selection; appraisal; job evaluation and training. Office Administrator Job Purpose: Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. It is important to write effective job descriptions and person specifications. Posted: (1 days ago) Collectively, job specification and job description help in giving a overview of the job in terms of its title, position, roles, responsibilities, education, experience, workplace etc. Dr. John Sullivan is one of those. This helps both employer and employee understand what exactly needs to be delivered and how. Job Specification gives detailed information about any job including job responsibilities, desired technical and physical skills, conversational ability and much more. The following are the purposes of the job specification: It is described on the basis of the job description; it helps the candidates to analyze whether they are eligible to apply for a specific job vacancy or not. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. It keeps the selector’s attention on the list of qualifications necessary for an incumbent to perform the job. © Management Study Guide Developing job specification. Management Study Guide is a complete tutorial for management students, where students can learn the basics as well as advanced concepts related to management and its related subjects. Job specifications are developed using the information given in the job description. It is a very important document used by HR professionals to communicate the desired people requirement in the organization. Standard Work Hours: Monday to Friday 8.30am to 5.30pm however overtime may be required during peak periods and promotions. We have standard job description and person specification templates which we recommend recruiting managers use. Job Analysis is a primary tool to collect job-related data. It also includes general health, mental health, intelligence, aptitude, memory, judgment, leadership skills, emotional ability, adaptability, flexibility, values and ethics, manners and creativity, etc. It helps in selecting the most appropriate candidate for a particular job. Specific Purpose of Job Description. Job specification is a statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or function. It is prepared along with job description statement to explain the minimum acceptable human qualities necessary to perform the task effectively. It also clarifies who will report to whom. lifting 50 pounds, working in confined spaces), and a summary of the job tasks. The main purpose of job description is to collect job-related data in order to advertise for a particular job. Typically, that includes the qualifications, skills and personal traits you need to be successful. It helps recruiting team of an organization understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. The importance and purpose of job specification are a thoroughly understand the specific details of a job. A job specification is a statement regarding human qualities that are required to perform a particular job. It includes the information relating to the requirements of skills and abilities to perform a specific task. The importance and purpose of job specification is a thoroughly understand the specific details of a job. We are a ISO 9001:2015 Certified Education Provider. Purpose of Job Specification Described on the basis of the job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. Though preparing job description and job specification are not legal requirements yet play a vital role in getting the desired outcome. The specification should be derived from the job description and forms the foundation for the recruitment process. Further main purposes of writing specifications are; To show the strength of construction material or construction work. Job analysis is the process of … It is not so much a legal document, as it is a way to advise prospective and current employees of what is expected in a specific job. Learn management concepts & skills rapidly with easy to understand, richly illustrated self-paced learning modules & downloadable powerpoint presentations. This helps them to go on with a particular job and to make a decision. Posted: (3 days ago) Collectively, job specification and job description help in giving a overview of the job in terms of its title, position, roles, responsibilities, education, experience, workplace etc. The job specification holds information regarding the eligibilities for the vacancy. A job specification is the written declaration of the attributes, skills, knowledge, educational qualification and experience which a person must possess to perform a particular job. It is a document or statement which spells out the minimum levels of qualification, skills, physical and other abilities, experience, judgment and attributes required to perform them efficiently and effectively. A job specification is a precise information and a requirement for a job role. Purpose of job Specification. The five purposes of a person specification are: It makes the interviewing process more refined and streamlined from the start; Job seekers are able to assess themselves before applying and understand how they will fit in with the role and your business. Job description is as important as filling up the place is. A Visit To A Historical Place/Building (Lulua Mosque), Thank you Letter for Considering for Interview, Sample Experience Letter format for Floor Manager in Supermarket, Food Intake Pattern and Nutritional Status of Elderly People, Annual Report 2017 of Investment Corporation Of Bangladesh Limited, Annual Report 2009-2010 of Power Grid Corporation of India Limited, Discussed on The Secure Banking Services At Your Fingertip, A Visit To A Historical Place/Building (Miah Bari Mosque). They define a job fully and guide both employer and employee on how to go about the whole process of recruitment and selection. A person specification is a profile of your ideal new employee, including skills, … This statement is an important tool in the selection process because it specifies the individual abilities, skills, and knowledge of performing tasks. Purpose of giving Specifications The cost of an unit quantity of work is governed by its specifications. It is done to determine what needs to be delivered in a particular job. It mentions about the eligibility criteria of the job role, for example, qualifications, age limit, previous experiences, etc. Laboratory assistants are responsible for performing a wide variety of research laboratory tasks and experiments, making detailed observations, analyzing data and interpreting results. Purpose of Job Analysis – Job Description and Specification, Job Evaluation, Recruitment, Selection and Placement, Employee Orientation and a Few Others. The process results in collecting and recording two data sets including job description and job specification. Job Title: Customer Service Representative (Call Centre) Location: Sydney. Most people don’t intend to do their job poorly. The job analysis is a process which provides the end result of job specification. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. Such information is used to select the person matching the requirements of the job. Purpose of Job Specification. It includes information such as job title, job location, reporting to and of employees, job summary, nature and objectives of a job, tasks and duties to be performed, working conditions, machines, tools and equipments to be used by a prospective worker and hazards involved in it. Job Description and Person Specification . A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. This allows them to match themselves according to suitability and not just skills. Purpose of Position: Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone. The job specification derives from the job description; it is one of the most important readable information for the job-hunter as it tells about the eligibility criteria for the certain post. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. The importance and purpose of job specification is a thoroughly understand the specific details of a job. What is Job Specification, Its purpose & importance - YouTube Job Specification gives detailed information about any job including job responsibilities, desired technical and physical skills, conversational ability and much more. It helps recruiting the team of an organization to understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. Therefore, if you are using job descriptions, it would be better to wr… Job specification is another notable objective of job analysis. Job descriptions are core to accomplishing this goal. Job Specification is a statement of the essential components of a job class including a summary of the work to be performed, primary duties and responsibilities, and the minimum qualifications and requirements necessary to perform the essential functions of the job. A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Specification of a work is required to describe the quality and quantity of different materials required for a construction work and is one of the essential contract documents. Importance of Job Specification. A detailed research on the job role give an outcome of the exact type of candidate required for the job. Subordinated positions (titles): Nil. Reports to: Customer Service Manager. As a premium member, you get access to view complete course content online and download powerpoint presentations for more than 200 courses in management and skills area. Department: Operations. View generic academic job descriptions and person specifications (academic and research only posts) A job description should detail: the main purpose of the job… A job description is not a list of tasks someone does, although that can inform it. It helps in attracting, targeting, recruiting and selecting the right candidate for the right job. Specific purpose job description includes detailed information about job responsibilities of an employee. Purpose of Job Specification Definition based on job role, job specification allows applicants to determine if they are qualified to apply for a given job opening or not. Purpose & objectives of job specification or Job Spec? Job specification, along with job description, is actually derived from job analysis. Job Specification is also called as Man or Employee Specification.Job Specification is prepared on the basis of Job Description.Job Specification is a statement which tells us minimum acceptable humanqualities which helps to perform a job. Collectively, job … Job analysis provides the information related to the job and this data can be used to make the process or job simple. A proper job description is the duty of recruiters and a right of the candidate. After preparing a job description, the manager analyzes the necessary abilities and attributes needed for accomplishing the task and thus drafts a job specification. Finally, it allows him/her to determine whether candidates are qualified. It is a list of the skills, knowledge, experience, training, and characteristics required for the job, the physical demands of the job (e.g. Job specification is derived from job analysis. It helps in selecting the most appropriate candidate for a particular job. These data sets help in determining the necessity, worth and scope of a specific job. It gives recruiting staff a clear view what kind of candidate is required by a particular department or division to perform a specific task or job. A job description should be written concisely and with the primary purpose of informing. It is derived from the further analysis of a job description. Job Description . It helps recruiting team of an organization understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. Both job description and job specification are essential parts of job analysis information. 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